Doing Business With Us
Supplier Visits
There are no set hours for interviews with suppliers. Suppliers will be received in a friendly and courteous manner during all hours of operation; however, we would appreciate scheduled appointments. A scheduled appointment ensures the time and attention you would like.
Vendor List
How the List is Used
A list of prospective bidders, categorized by goods and services, is maintained as a source list used by the Buyers for solicitation of bids.
How to Apply
To apply, the supplier should complete the Vendor Application(pdf) or Online Vendor Application for Registration listing all the commodities for which request for bids are desired. When properly completed this form should be returned to Central Purchasing at the address indicated on the form. No fee is required.
Within 72 hours after receipt of your application your company will be entered into the computer system. You will receive automatic mailings for sealed bid requirements in the categories indicated on your application form. Sealed bids are required for non-emergency tangible goods in excess of $20,000.
It is the supplier's responsibility to notify Central Purchasing in writing of any changes in its ownership, officers, address or telephone number at the time the change occurs.
How to Obtain
Contact (505) 599-1373 and request a Vendor Application Packet.
Preference, Tax Exemption, and Payment Information
Resident Business and Manufacturer Preference
New Mexico state law provides for a New Mexico resident and New Mexico manufacturer to receive 5% preference for furnishing materials, services and construction to local governments. However, no resident business shall be given preference unless the resident business has qualified with the State Purchasing Agent as a resident business and has received from him a certification number. Application forms are available at the State Purchasing Division by calling (505) 827-0472 or (505) 827-0474.
Sample Material
Any samples or descriptive literature requested must be provided free of charge. All "no charge" sample materials require a City Purchase Order. Suppliers may request notification after receipt as to the acceptability of the sample. Samples are, in general, required for first time suppliers, or as otherwise required. All samples shall be clearly marked. When samples are requested with bids, they are held until after award is made. Samples submitted by successful bidders may be kept for the duration of the contract for comparison of shipments received.
Payment of Invoices
Mail invoices to the accounts payable address shown on our purchase order. Prepare an invoice for each packing slip. Reference the purchase order and part number on your packing slip and invoice.
Payments shall be made to Supplier within 30 days upon receipt by the City of properly documented invoices for payment as determined by the budgetary and fiscal guidelines of the City and on the condition that the Supplier has provided the tangible goods or accomplished the services to the satisfaction of the City.
Sales Tax Exemption (No. 01-406101-005)
The City of Farmington issues Type 9 Nontaxable Transaction Certificates (NTTC's) and is tax exempt for purchases of TANGIBLE PERSONAL PROPERTY ONLY. These certificates may not be used to purchase construction materials to be used in construction projects. To receive an NTTC, please contact Accounts Payable at 505-599-1222. Determinations for applicable tax classification should be made by the Taxation and Revenue Department or your tax consultant. Please call 505-325-5049 for the Farmington branch or 505-827-0700 for the State office.